That’s the Washington Post’s headline, not mine. It appears over this story, which doesn’t really tell us anything we don’t already know: customer service sucks.
What is interesting is the common thread that runs through each of the customer-service horror stories told by the Post: these are solely failures of procedure. One case involves a defective washing machine, but even there the real problem rose out of the seller’s and/or the manufacturer’s total inability to live up to their promises.
Why is this? These companies can achieve all these miracles — machines that wash your clothes, pocket telephones that work in almost any inhabited spot on the globe, and so on — but they seem determined not to be able to deal with their customers when anything goes wrong.
There are a number of interesting stories in the article, but the one that’s most fascinating is that of a woman who attempted to buy a washer and dryer:
Consider Katie Kannler’s struggle to get a new stacked washer/dryer delivered to her Arlington townhouse in February. It arrived on the scheduled delivery date but was defective — the dryer handle was missing. The delivery man promised to call her within three days to set up a new delivery date.
So far, so good. Ideally, a missing handle would have been noticed at some point in the process before the thing got to the customer’s home, but mistakes happen.
Unfortunately, the delivery people didn’t call back. This is a failure, but a small one. Maybe they mistranscribed her phone number; maybe they lost the paper; maybe the guy who was supposed to call her was sick that day. None of these should ever happen, but it’s still at least comprehensible that they would. So
On the fourth day, after no call, Kannler called Home Depot where she had bought the appliance. Home Depot said it had nothing to do with delivery; she needed to call GE, which delivers all the appliances Home Depot sells.
And here is the utter customer-service failure. Ms. Kannler does not have a relationship with GE; she has a relationship with Home Depot. Home Depot sold her a washer and dryer, and Home Depot collected the money. That Home Depot subcontracted some of what they sold to M.s Kannler to another company is none of Ms. Kannler’s business or concern — but since Home Depot has collected her money, they don’t really give a damn any more. It gets even worse, though:
GE, however, said it wasn’t responsible because Kannler ordered a Maytag. But Maytag referred her back to GE.
So: Ms. Kannler gives money to Home Depot; Home Depot says that delivering the thing isn’t their problem, and hands her off to GE. GE, in turn, hands her off to Maytag. Maytag, having only manufactured the thing (presumably without the missing handle) sent her back to GE. If Maytag were truly interested in building customer loyalty, they would have sent out a repairman with a spare handle — but they might be excused as she didn’t actually have the dryer in her house at the time.
“I spent all afternoon on the phone, and no one would tell me what was going on,” said Kannler, who finally went back to Home Depot to talk to the store manager. She could only talk to a salesman, who gave her another number to call — the local delivery firm — before her problem was resolved.
Because the store manager, or the salesman, couldn’t possibly have handled this for her as part of their bargain to deliver to her home a functioning and complete washer and dryer. Why bother? Let the customer do the work.
I don’t bother doing business with people like this. It’s a violation of Retail Rule #3 to make your customers work for the privilege of giving you money, and of rule #8 to expect the customer to give a damn about how you do what you do.
Now, to put this rule into practice you need a definition of ‘work’ just as observant Jews do. If you define ‘work’ too broadly, responsible retailers will have to drive up to your house with a truck full of merchandise and hold it up for your inspection while you eat chips and watch TV in your underwear. I don’t think it’s ‘work’ to require someone to come to your store; I don’t think it’s ‘work’ to require them to pick their own merchandise off the shelves and bring it to a till themselves. I don’t think it’s even necessarily ‘work’ to require the customer to figure out for themselves what product will best meet their needs (though see Customer Service Rule #6).
Taken to an extreme, it’s not ‘work’ for IKEA to require the customer to evaluate products, pick them from shelves in a warehouse, load them into his car, and take them home and put them together himself — because IKEA makes this system known to customers up front, and because it compensates the customer by offering furniture at lower prices than just about anywhere else. Each time they require the customer to do work, there’s some advantage to the customer, too; the customer isn’t working for IKEA, he’s working for himself.
Home Depot, though, doesn’t sell assemble-it-yourself washers and dryers, and ‘do it yourself’ does not refer to troubleshooting the store’s twisty maze of subcontractors.
A new machine was finally delivered, but it was so noisy that Kannler called in a Maytag repairman. His conclusion: It was improperly installed. But, he said, it was up to the deliveryman to reinstall it. A GE repairman showed up last weekend and fixed “something that had not been tightened down properly” during installation, GE spokeswoman Kim Freeman wrote in an e-mail. “While we feel badly that these consumers had a difficult experience — it is the exception, not the rule,” she wrote.
On Friday, Kannler reported the machine was still not working properly. A Maytag repairman has scheduled yet another visit.
Which makes three times, on this one delivery, that GE has got it wrong — never mind the bureaucracy, the buck-passing, and everything else. But it’s the exception, remember, not the rule.
The Post says that customer service is going downhill because of the famously declining economy, but I don’t buy it for a minute. When things were booming, customer service sucked because, companies said, they couldn’t hire sufficient staff. Now that the unemployment rate is up, companies say they that customer service sucks because they’ve got to cut costs.
The bottom line is, most companies don’t give a shit about customer service; and since the problem is so wide-spread — since so many companies are so bad at it, there’s no real competitive disadvantage to treating your customers badly. What are they going to do? Everyone else is just as bad.
And it’s not that customer service costs so damned much, either. GE, Maytag, and Home Depot each spent far more money running around to Ms. Kannler’s house and answering her phone calls than they would have had someone just bit the bullet and paid for a new goddamned handle right off the bat. These people are spending staggering amounts of money trying to keep from spending any money.
Which is the mystifying part. Customer service, like advertising, doesn’t cost — it pays. It’s perticularly cheap compared to the cost of attracting new customers to replace the ones who’ve left, vowing never to give you another penny. The mysterious thing is why in most fields nobody has decided to compete by streamlining their procedures so that they don’t spend most of their time making it plain to the customers that the company’s procedure is more important than customer satisfaction, and further that the company’s procedure is not even geared to result in customer satisfaction. Besides retaining and attracting customers, they’d spend less time arguing with people, and thus save more money.